Data collected through VI-SEEM will be governed by the Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND) license by default, with some exceptions, as outlined in this document. This license “only allows users to download the work and share them with others, as long as they credit the authors, but they cannot change them in any way or use them commercially” [2]. For some datasets, an additional restriction will be instituted: an embargo on data access for scientific data that was directly collected or produced by a group, until that group has been provided with a reasonable time frame to study and publish the results, as determined by each group. Additional restrictions may be placed for ethical, or other reasons, as determined by the collaboration and reported in this document.

Data in the life sciences that might pertain to individual patients will be properly anonymized and only available in aggregate form to comply with ethical and legal directives set by the EU. Further ethical and legal constraints will be enforced where appropriate for the safety and privacy of subjects. Certain data is provided to the VI-SEEM collaborators from external agencies with the provision that it cannot be shared. In that case, the policies of the original data providers will be respected.

Educational and outreach material, as well as data for visualization will be available according to the Creative Commons Attribution-NonCommercial-ShareAlike (CC BY-NC-SA) license, unless otherwise stated. This license “lets other remix, tweak, and build upon the work non-commercially, as long as they credit the authors and license their new creations under the identical terms” [2].  

VI-SEEM collaborators will be encouraged to publish in open-access peer-reviewed journals and conferences, whenever possible, to ensure that fellow scientists and citizens have access to the results without limitations. This policy will not be strictly enforced. The scientific data is classified broadly in three levels of access:

  1. Open: Governed by Creative Commons Attribution-NonCommercial-NoDerivs License, data is open for non-commercial use, as long as the authors are credited and the data cannot be changed.
  2. Restricted: Based on the Creative Commons Attribution-NonCommercial-NoDerivs License, the dataset is available to be used from users and contributors of VI-SEEM platform with some restrictions. These restrictions may include an embargo for a time period after publication, and any other restrictions, as determined by the contributor of this dataset. These restrictions will be noted upon submission of the data.
  3. Closed: Not available to any user other than the contributor of this dataset

The authors of any work that makes substantial use of the data must communicate with the data source prior to publication. The data will be quality controlled, but VI-SEEM does not accept any liability for the correctness and/or appropriate interpretation of the data, which is the sole responsibility of data users. When a contributor shares data, the contributor will electronically sign an agreement that specifies that data belong to the owner, are not stolen and can be used for the purposes they are shared for.

Data users must respect any restrictions on the use or reproduction of data. If a user encounters problems associated with the data, they can provide feedback to the WP4 leader through an email form in the webpage. The WP4 leader will then communicate with the contributor of the data to fix the reported issues. Such problems may include data corruption, inconsistent file formats, discrepancies between description and data. The authors of the data retain all Intellectual Property Rights.